SmartCommunicate
Now powered by Claude Sonnet 4.6 · Built for HR Teams

Give your employees instant
HR answers, 24/7

Train a custom AI agent on your HR policies, benefits guides, and employee handbooks. Deflect up to 85% of L1 HR helpdesk tickets — so your HR team focuses on work that actually matters.

Create Free Agent
SmartCommunicate Dashboard - Create New HR Agent

employee-handbook-2024.pdf

Uploaded successfully

Preview

HR Assistant

Online

Hello! I can answer your HR questions about benefits, PTO, payroll, and company policies.
How many PTO days do I get per year?
According to the Employee Handbook (Section 5), full-time employees accrue 15 PTO days per year, prorated in the first year of employment.

Workflow

From HR Documents to AI Helpdesk in 3 Steps

1. Configure Your HR Agent

Give your agent a name, define its scope (benefits, policy, payroll, onboarding), and set guardrails so it only answers from your approved HR content.

2. Upload Your HR Documents

Upload your employee handbook, benefits guides, PTO policies, and payroll docs. We extract and index the content as your agent's knowledge base.

3. Deploy to Your Employees

Embed the HR assistant on your intranet, HRIS portal, or internal site with a single script tag. Employees get instant answers — your HR team gets their time back.

Built specifically for HR teams

SmartCommunicate combines Claude's advanced reasoning with a secure, enterprise-grade HR document pipeline — so every answer is grounded in your policies, never hallucinated.

Policy-Grounded Answers

The agent only responds based on your uploaded HR documents. No hallucinations, no off-policy answers — just accurate information your employees can rely on.

Supports All Your HR Formats

Ingest PDF handbooks, DOCX policy docs, and TXT files. We handle text extraction and processing — including scanned documents via OCR.

Secure Internal Deployment

Whitelist your intranet or HRIS portal domains so the HR assistant is only accessible to your employees — not the open web.

hr-agent-embed.js 
<script>
  (function(w, d, s, id) {
    var js, fjs = d.getElementsByTagName(s)[0];
    if (d.getElementById(id)) return;
    js = d.createElement(s); js.id = id;
    js.src = "https://api.docubot.com/widget.js";
    js.setAttribute("data-agent-id", "hr_8f9s8d7f");
    fjs.parentNode.insertBefore(js, fjs);
  }(window, document, "script", "docubot-w"));
</script>
Copy and paste straight into <body>

ROI Calculator

How much could SmartCommunicate save your organization?

Answer 5 quick questions about your workforce and we'll calculate your projected ROI in real time.

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2
3
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5
Question 1 of 5

How many employees does your organization have?

This helps us estimate L1 HR ticket volume. Larger workforces generate exponentially more repetitive helpdesk inquiries.

Under 500
Small to mid-size team
500 – 2,000
Growing organization
2,000 – 10,000
Enterprise scale
10,000+
Large enterprise
Question 2 of 5

Roughly how many HR helpdesk tickets does your team handle per month?

Include password resets, benefits questions, policy lookups, onboarding queries, pay stub requests — all L1 inquiries.

Monthly L1 HR Tickets 500
50 10,000

Industry average: ~1.5 tickets per employee per month

Question 3 of 5

What is the complexity of your typical L1 HR inquiries?

Select the profile that best matches your organization's support environment to estimate fully-loaded ticket costs.

Self-service heavy, low overhead
Industry average for internal HR
Outsourced or high-touch support
Complex or compliance-heavy environment
Question 4 of 5

Which L1 inquiries consume the most HR bandwidth?

Select all that apply. These are the categories SmartCommunicate automates first with the highest deflection rates.

Benefits & Enrollment
"Am I eligible for dental?" "When is open enrollment?"
Policy Lookups
"What's the PTO policy?" "Remote work guidelines?"
Payroll & Tax Docs
"Where's my W-2?" "How do I update my W-4?"
Onboarding & IT Access
"Password reset" "Where do I find the handbook?"
Question 5 of 5

How long does it typically take to resolve an L1 HR ticket?

SmartCommunicate provides instant answers 24/7. The bigger the current wait, the bigger the employee satisfaction boost.

Under 2 hours
Fast internal team
Same day
Resolved within business hours
1 – 2 days
Backlog builds up
3+ days
Significant bottleneck
Your Personalized ROI Report

Here's what SmartCommunicate can do for you.

Based on your inputs, here's a projection of costs saved and workforce impact.

Projected Annual Savings
$0
by deflecting L1 HR tickets with AI
🎫
0
Tickets Deflected / Year
⏱️
0
HR Hours Reclaimed
⚡
0
Faster Resolution
📊 Cost Breakdown
Current annual L1 HR ticket spend $0
Tickets deflected by SmartCommunicate (est. 75%) 0
Cost eliminated per year $0
HR FTE hours freed annually 0 hrs
Equivalent FTE savings (at $55/hr loaded) $0
🚀 Workforce Impact
L1 Ticket Deflection Rate 75%
Employee Satisfaction Improvement 0%
HR Team Capacity Freed 0%
Reduction in Avg. Resolution Time 0%
Create Free Agent

Pricing

Simple pricing that scales with you.

Start free, then choose a plan when you're ready to scale. Standard support is included on every plan.

Starter

$165 $199 /mo

Billed annually ($1,980/year)

  • ~3,750 messages/month
  • 40MB knowledge base / agent
  • Includes:
  • Custom AI chatbots
  • Document knowledge base
  • Website embedding
Get Starter
Popular

Growth

$245 $299 /mo

Billed annually ($2,940/year)

  • ~7,500 messages/month
  • 100MB knowledge base / agent
  • ...And everything in Starter
Go Growth

Enterprise

Custom
  • Unlimited messages
  • Unlimited knowledge base
  • Includes Enterprise:
  • Priority support
  • Custom integrations
  • Dedicated account manager
Contact sales

Standard support included on all plans

Ready to transform your HR helpdesk?

Join HR teams using SmartCommunicate to deflect L1 tickets, reclaim capacity, and give employees instant answers around the clock

Start Building for Free