SmartCommunicate

Now powered by Claude Sonnet 4.6 · Built for HR Teams

Give your employees instant
HR answers, 24/7

Train a custom AI agent on your HR policies, benefits guides, and employee handbooks. Deflect up to 85% of L1 HR helpdesk tickets — so your HR team focuses on work that actually matters.

Create Free Agent

SmartCommunicate Dashboard - Create New HR Agent

Agent Name

Personality & Instructions

You are a helpful HR assistant. Answer employee questions about benefits, PTO policy, onboarding, and payroll strictly based on the uploaded HR documents. Be accurate and concise.

Knowledge Base

employee-handbook-2024.pdf

Uploaded successfully

Preview

HR Assistant

Online

Hello! I can answer your HR questions about benefits, PTO, payroll, and company policies.

How many PTO days do I get per year?

According to the Employee Handbook (Section 5), full-time employees accrue 15 PTO days per year, prorated in the first year of employment.

Workflow

From HR Documents to AI Helpdesk in 3 Steps

1. Configure Your HR Agent

Give your agent a name, define its scope (benefits, policy, payroll, onboarding), and set guardrails so it only answers from your approved HR content.

2. Upload Your HR Documents

Upload your employee handbook, benefits guides, PTO policies, and payroll docs. We extract and index the content as your agent's knowledge base.

3. Deploy to Your Employees

Embed the HR assistant on your intranet, HRIS portal, or internal site with a single script tag. Employees get instant answers — your HR team gets their time back.

Built specifically for HR teams

SmartCommunicate combines Claude's advanced reasoning with a secure, enterprise-grade HR document pipeline — so every answer is grounded in your policies, never hallucinated.

Policy-Grounded Answers

The agent only responds based on your uploaded HR documents. No hallucinations, no off-policy answers — just accurate information your employees can rely on.

Supports All Your HR Formats

Ingest PDF handbooks, DOCX policy docs, and TXT files. We handle text extraction and processing — including scanned documents via OCR.

Secure Internal Deployment

Whitelist your intranet or HRIS portal domains so the HR assistant is only accessible to your employees — not the open web.

hr-agent-embed.js

<script>
  (function(w, d, s, id) {
    var js, fjs = d.getElementsByTagName(s)[0];
    if (d.getElementById(id)) return;
    js = d.createElement(s); js.id = id;
    js.src = "https://api.docubot.com/widget.js";
    js.setAttribute("data-agent-id", "hr_8f9s8d7f");
    fjs.parentNode.insertBefore(js, fjs);
  }(window, document, "script", "docubot-w"));
</script>

Copy and paste straight into <body>

ROI Calculator

How much could SmartCommunicate save your organization?

Answer 5 quick questions about your workforce and we'll calculate your projected ROI in real time.

Question 1 of 5

How many employees does your organization have?

This helps us estimate L1 HR ticket volume. Larger workforces generate exponentially more repetitive helpdesk inquiries.

Under 500

Small to mid-size team

500 – 2,000

Growing organization

2,000 – 10,000

Enterprise scale

10,000+

Large enterprise

Question 2 of 5

Roughly how many HR helpdesk tickets does your team handle per month?

Include password resets, benefits questions, policy lookups, onboarding queries, pay stub requests — all L1 inquiries.

Monthly L1 HR Tickets 500

50 10,000

Industry average: ~1.5 tickets per employee per month

Question 3 of 5

What is the complexity of your typical L1 HR inquiries?

Select the profile that best matches your organization's support environment to estimate fully-loaded ticket costs.

Self-service heavy, low overhead

Industry average for internal HR

Outsourced or high-touch support

Complex or compliance-heavy environment

Question 4 of 5

Which L1 inquiries consume the most HR bandwidth?

Select all that apply. These are the categories SmartCommunicate automates first with the highest deflection rates.

Benefits & Enrollment

"Am I eligible for dental?" "When is open enrollment?"

Policy Lookups

"What's the PTO policy?" "Remote work guidelines?"

Payroll & Tax Docs

"Where's my W-2?" "How do I update my W-4?"

Onboarding & IT Access

"Password reset" "Where do I find the handbook?"

Question 5 of 5

How long does it typically take to resolve an L1 HR ticket?

SmartCommunicate provides instant answers 24/7. The bigger the current wait, the bigger the employee satisfaction boost.

Under 2 hours

Fast internal team

Same day

Resolved within business hours

1 – 2 days

Backlog builds up

3+ days

Significant bottleneck

Your Personalized ROI Report

Here's what SmartCommunicate can do for you.

Based on your inputs, here's a projection of costs saved and workforce impact.

Projected Annual Savings

by deflecting L1 HR tickets with AI

🎫

Tickets Deflected / Year

⏱️

HR Hours Reclaimed

⚡

Faster Resolution

📊 Cost Breakdown

Current annual L1 HR ticket spend $0

Tickets deflected by SmartCommunicate (est. 75%) 0

Cost eliminated per year $0

HR FTE hours freed annually 0 hrs

Equivalent FTE savings (at $55/hr loaded) $0

🚀 Workforce Impact

L1 Ticket Deflection Rate 75%

Employee Satisfaction Improvement 0%

HR Team Capacity Freed 0%

Reduction in Avg. Resolution Time 0%

Create Free Agent

Watch Our Latest Webinar

Scaling Hiring? Start Here.

Most breakdowns aren’t strategic. They’re operational.

Turn referrals into a measurable performance channel

Reduce repetitive HR workload instantly

Improve speed, clarity, and employee experience

Featuring live demos of SmartRefer™ and SmartCommunicate™.

Learn More

Pricing

Simple pricing that scales with you.

Start free, then choose a plan when you're ready to scale. Standard support is included on every plan.

Starter

$165 $199 /mo

Billed annually ($1,980/year)

~3,750 messages/month
40MB knowledge base / agent
Includes:
Custom AI chatbots
Document knowledge base
Website embedding

Get Starter

Popular

Growth

$245 $299 /mo

Billed annually ($2,940/year)

~7,500 messages/month
100MB knowledge base / agent
...And everything in Starter

Go Growth

Enterprise

Custom

Unlimited messages
Unlimited knowledge base
Includes Enterprise:
Priority support
Custom integrations
Dedicated account manager

Contact sales

Standard support included on all plans

Keep learning

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Retention & Performance

The Full-Funnel Cost of a Bad Hire

A bad hire costs far more than replacing them. Recruiting, onboarding, and training costs plus productivity losses make quality hiring a priority for every CFO.

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Ready to transform your HR helpdesk?

Join HR teams using SmartCommunicate to deflect L1 tickets, reclaim capacity, and give employees instant answers around the clock

Start Building for Free

Give your employees instant
HR answers, 24/7

HR Assistant