SmartRegistry™ reads your open roles, sources passive healthcare talent with AI, scores every candidate on clinical fit, and pre-screens each one against OIG LEIE and SAM.gov federal exclusion lists — before a recruiter ever picks up the phone.
Connect → Source → Screen → Shortlist
Point SmartRegistry™ at your careers site and it does the rest — on demand or on a daily schedule.
SmartRegistry™ reads your careers site and keeps your open reqs in sync — or add roles manually. Each role is AI-classified into a clinical or support lane.
License-aware AI search finds matching clinicians across public professional data — including compact-state (eNLC) widening for nursing roles.
Every candidate is pre-checked against OIG LEIE and SAM.gov exclusion lists on arrival, then scored on specialty, unit, and clinical fit.
Review, shortlist, and track candidates in a living registry that refreshes daily — every record carries its screening status and fit rationale.
Built for healthcare — not adapted to it
Generic sourcing tools don't know an eNLC compact from a CCRN. SmartRegistry™ was designed around clinical hiring from the first line of code.
Every req is AI-classified as clinical or support. Clinical roles get license-aware search and specialty matching; support roles get a high-volume speed lane. One tool, both sides of the house.
For nursing roles in Nurse Licensure Compact (eNLC) states, the search automatically widens to the whole compact — because an RN licensed in one member state can practice in all of them.
Candidates are scored on specialty and unit fit (ICU, ED, OR, med-surg, L&D…), care setting, and seniority — with adjacent-specialty transitions recognized and new-grad roles handled sensibly.
Every sourced candidate is automatically pre-checked against the OIG LEIE and SAM.gov exclusion lists the moment they enter your registry — with clear per-candidate status and one-click re-screening.
Fetch candidates on demand or schedule a daily auto-refresh per role. The pool builds over time, so when a req opens — or a nurse resigns — you start from a warm registry, not a blank search.
Scoring is based on credentials, clinical experience, and specialty fit only. Protected attributes — age, sex, and other demographic factors — are explicitly excluded from sourcing and scoring.
Know before you call — not after you hire
Employing an excluded individual can cost a provider tens of thousands of dollars per claim in civil monetary penalties. SmartRegistry™ surfaces exclusion risk at the very top of the funnel — an early signal for your compliance team, not a replacement for your compliance program.
Civil monetary penalty exposure for claims involving an excluded individual — plus overpayment liability and False Claims Act risk.
OIG guidance calls for checking exclusion lists at hire and every month after. SmartRegistry™ adds an informal early look at the sourcing stage — before you invest a single recruiter hour. Your formal at-hire and monthly screening process stays exactly as it is.
The OIG LEIE alone lists over 80,000 exclusions, updated monthly. SAM.gov adds federal debarments across all agencies. SmartRegistry™ checks both.
How the pre-check works
SmartRegistry™ performs a name-based pre-check, not identity-verified screening or a background check. A potential match must be confirmed against SSN/DOB via the official OIG and SAM.gov tools before any hiring decision. It complements — never replaces — your compliance program.
Everything you need to know
Job boards only reach the minority of clinicians actively looking. SmartRegistry™ sources passive talent from public professional data, matched to your specific role — specialty, unit, license, and location — then screens and scores every candidate before you see them. You start each req with a warm, pre-screened registry instead of an empty search bar.
Every candidate is checked against the OIG List of Excluded Individuals/Entities (LEIE) and the SAM.gov federal exclusions extract, automatically on arrival and on demand afterward. Because sourced profiles carry no SSN or date of birth, this is a name-based pre-check: a hit is flagged for review, never treated as a confirmed exclusion. Final confirmation happens through the official OIG and SAM.gov tools as part of your normal hiring process.
No — and it isn't meant to. SmartRegistry™ is a sourcing tool that moves a first exclusion check to the top of the funnel, so you don't invest recruiter time in candidates who would fail compliance later. Background checks, primary-source license verification, and credentialing remain with your existing vendors and processes.
Both sides of a healthcare organization. Clinical and allied roles — RN, LPN/LVN, NP, therapy, imaging, surgical services and more — get license-aware search, specialty matching, and compact-state widening. Support and administrative roles — front desk, billing, EVS, food service, HR — run through a high-volume lane. Exclusion screening applies to every role, clinical and support alike.
Candidates are retrieved and scored only on job-relevant criteria: credentials, clinical experience, specialty, and location. Protected characteristics such as age and sex are explicitly excluded from both search filters and scoring, and every score comes with a written rationale a recruiter can inspect.
SmartRegistry™ is subscription-based — no per-candidate or per-placement fees. Pricing scales with your organization's size and hiring volume. Sign up to explore the product, and our team will work with you on a plan that fits.