A pre-screened registry
for every clinical role.
SmartRegistry™ reads your open roles, sources passive healthcare talent with AI, scores every candidate on clinical fit, and pre-screens each one against OIG LEIE and SAM.gov federal exclusion lists — before a recruiter ever picks up the phone.
How It Works
Connect → Source → Screen → Shortlist
Point SmartRegistry™ at your careers site and it does the rest — on demand or on a daily schedule.
Connect Your Roles
SmartRegistry™ reads your careers site and keeps your open jobs in sync — or add roles manually. Each role is AI-classified into a clinical or support lane.
Source Passive Talent
License-aware AI search finds matching clinicians across public professional data — including compact-state (eNLC) widening for nursing roles.
Screen & Score
Every candidate is pre-checked against OIG LEIE and SAM.gov exclusion lists on arrival, then scored on specialty, unit, and clinical fit.
Work the Registry
Review, shortlist, and track candidates in a living registry that refreshes daily — every record carries its screening status and fit rationale.
Why SmartRegistry™
Built for healthcare — not adapted to it
Generic sourcing tools don't know an eNLC compact from a CCRN. SmartRegistry™ was designed around clinical hiring from the first line of code.
Dual-Lane Role Intelligence
Every job is AI-classified as clinical or support. Clinical roles get license-aware search and specialty matching; support roles get a high-volume speed lane. One tool, both sides of the house.
Compact-State Aware Sourcing
For nursing roles in Nurse Licensure Compact (eNLC) states, the search automatically widens to the whole compact — because an RN licensed in one member state can practice in all of them.
Clinical Fit Scoring
Candidates are scored on specialty and unit fit (ICU, ED, OR, med-surg, L&D…), care setting, and seniority — with adjacent-specialty transitions recognized and new-grad roles handled sensibly.
Federal Exclusion Pre-Screening
Every sourced candidate is automatically pre-checked against the OIG LEIE and SAM.gov exclusion lists the moment they enter your registry — with clear per-candidate status and one-click re-screening.
A Living Registry
Fetch candidates on demand or schedule a daily auto-refresh per role. The pool builds over time, so when a job opens — or a nurse resigns — you start from a warm registry, not a blank search.
Fair by Design
Scoring is based on credentials, clinical experience, and specialty fit only. Protected attributes — age, sex, and other demographic factors — are explicitly excluded from sourcing and scoring.
Exclusion Pre-Screening
Know before you call — not after you hire
Employing an excluded individual can cost a provider tens of thousands of dollars per claim in civil monetary penalties. SmartRegistry™ surfaces exclusion risk at the very top of the funnel — an early signal for your compliance team, not a replacement for your compliance program.
Civil monetary penalty exposure for claims involving an excluded individual — plus overpayment liability and False Claims Act risk.
OIG guidance calls for checking exclusion lists at hire and every month after. SmartRegistry™ adds an informal early look at the sourcing stage — before you invest a single recruiter hour. Your formal at-hire and monthly screening process stays exactly as it is.
The OIG LEIE alone lists over 80,000 exclusions, updated monthly. SAM.gov adds federal debarments across all agencies. SmartRegistry™ checks both.
How the pre-check works
SmartRegistry™ performs a name-based pre-check, not identity-verified screening or a background check. A potential match must be confirmed against SSN/DOB via the official OIG and SAM.gov tools before any hiring decision. It complements — never replaces — your compliance program.
Keep learning
Related Playbooks
Practical resources to help you put this into practice.
Recruitment Compliance
The 3-Business-Day Completion Deadline for Form I-9 Section 2
What is the I-9 3 day rule? Section 2 must be completed within 3 business days of the first day of work for pay. Deadlines, weekends and late fixes.
Read article
Recruitment Compliance
Structured Interviews: Building Legally Defensible Recruitment Selection Processes
Standardize interview questions, evaluation criteria, and hiring documentation to eliminate disparate treatment risk and build legally defensible selection.
Read article
Recruitment Compliance
Prohibited Disability-Related Inquiries Before a Conditional Job Offer Under the ADA
Understanding the pre-offer, post-offer, and employment-stage inquiry framework under 42 USC §12112(d) Executive Summary The Americans with Disabilities Act (ADA) prohibits…
Read articleCommon Questions
Everything you need to know
Job boards only reach the minority of clinicians actively looking. SmartRegistry™ sources passive talent from public professional data, matched to your specific role — specialty, unit, license, and location — then screens and scores every candidate before you see them. You start each opening with a warm, pre-screened registry instead of an empty search bar.
Every candidate is checked against the OIG List of Excluded Individuals/Entities (LEIE) and the SAM.gov federal exclusions extract, automatically on arrival and on demand afterward. Because sourced profiles carry no SSN or date of birth, this is a name-based pre-check: a hit is flagged for review, never treated as a confirmed exclusion. Final confirmation happens through the official OIG and SAM.gov tools as part of your normal hiring process.
No — and it isn't meant to. SmartRegistry™ is a sourcing tool that moves a first exclusion check to the top of the funnel, so you don't invest recruiter time in candidates who would fail compliance later. Background checks, primary-source license verification, and credentialing remain with your existing vendors and processes.
Both sides of a healthcare organization. Clinical and allied roles — RN, LPN/LVN, NP, therapy, imaging, surgical services and more — get license-aware search, specialty matching, and compact-state widening. Support and administrative roles — front desk, billing, EVS, food service, HR — run through a high-volume lane. Exclusion screening applies to every role, clinical and support alike.
Candidates are retrieved and scored only on job-relevant criteria: credentials, clinical experience, specialty, and location. Protected characteristics such as age and sex are explicitly excluded from both search filters and scoring, and every score comes with a written rationale a recruiter can inspect.
SmartRegistry™ is subscription-based — no per-candidate or per-placement fees. Pricing scales with your organization's size and hiring volume. Sign up to explore the product, and our team will work with you on a plan that fits.