Your new hires are stuck in email limbo.
Coordinating onboarding travel shouldn't take 47 emails. SmartTravel™ gives candidates a self-serve date picker and recruiters a single calendar for every new hire's journey—embedded right in your ATS.
Select Your Departure Date
Choose any date between March 17-23. Your recruiter has approved this window.
Connect Approve Confirm
Three steps to eliminate onboarding travel chaos forever.
Auto-Trigger on Hire
The moment you mark a candidate as "Hired" in your ATS, SmartTravel™ automatically opens the travel module and sends the candidate a link to select their departure date.
Candidate Self-Selection
Candidates see only the approved travel window you set. They pick their preferred departure date from the calendar. No back-and-forth emails. No phone tag.
Instant Sync & Booking
Confirmed date syncs to your ATS, recruiter calendar, travel booking platform (Concur, Navan), and the candidate's inbox—all at once. Everyone's aligned.
Everything you need. Nothing you don't.
Candidate Self-Serve Date Picker
Give candidates control. They see only your approved travel windows and pick the date that works for them—no recruiter intervention needed.
Auto-Trigger on Hire Status
The second a candidate moves to "Hired" in your ATS, SmartTravel™ automatically launches the travel workflow. Zero manual setup. Zero delays.
Unified Recruiter Dashboard
See every upcoming new-hire travel date in one calendar view. Filter by location, role, or status. Export to Google Calendar or Outlook in one click.
Travel Booking API Integration
Push confirmed dates directly to Concur, Navan (TripActions), or any corporate travel platform. Finance and ops get instant alerts. No duplicate data entry.
Auto Email/SMS
Confirmations to all parties
Policy Enforcement
Budget guardrails built-in
Travel Spend Reports
Cost per hire visibility
Mobile-First UX
Candidates book on the go
How much time could you save?
Enter your monthly hires to see your estimated time savings with SmartTravel™.
Based on industry average of 30 minutes per onboarding travel coordination via email
Get Early AccessBefore SmartTravel™ vs After
The Old Way
- Recruiter emails candidate: "When can you start?"
- Candidate replies with 3 possible dates
- Recruiter checks with ops/finance for approval
- Ops says only 1 date works, sends counter-offer
- Candidate doesn't respond for 2 days
- Recruiter follows up 3x, finally gets confirmation
- Manual entry into ATS, travel system, calendars
With SmartTravel™
- Auto-trigger: Candidate gets calendar link on hire
- Self-serve: Candidate picks from approved window
- Instant sync: Date pushed to ATS, travel platform, calendars
- Auto-confirm: Email/SMS to candidate, recruiter, ops
- Done. Zero emails. Zero phone calls.
Works with your entire stack
ATS-agnostic via REST API. Integrates with all major travel platforms and calendars.
Supported ATS Platforms
iCIMS
Travel Booking Platforms
POST /api/v1/travel-events
Content-Type: application/json
Authorization: Bearer YOUR_API_KEY
{
"candidate_id": "cand_abc123",
"departure_date": "2026-03-20",
"arrival_date": "2026-03-21",
"origin_location": "Chicago, IL",
"destination_location": "Phoenix, AZ",
"approved_window_start": "2026-03-17",
"approved_window_end": "2026-03-23",
"travel_policy_id": "policy_enterprise_01",
"notification_recipients": [
"recruiter@company.com",
"ops@company.com"
]
}Full API documentation available for Early Access members