Plan a team trip in
5 minutes, not 5 hours.
SmartTrip™ reads everyone's calendar, finds optimal flights and hotels for the whole group, enforces your travel policy, and books with one click. No more spreadsheets. No more 47 browser tabs.
on coordination
for the entire team
still booked manually
The old way vs. SmartTrip™
How It Works
Add travelers → AI plans → You book
1. Add Your Team
Add travelers and connect their calendars. SmartTrip™ ingests availability, preferences, and loyalty programs automatically.
2. AI Finds the Plan
AI resolves calendar conflicts, searches flights, groups hotels, and ranks options by price, convenience, and policy compliance.
3. One-Click Book
Review the AI plan, make tweaks if needed, and book flights + hotels for the entire team in a single click. Done.
Built for Teams, Not Solo Travelers
Everything a travel coordinator needs — nothing they don't
Multi-Calendar Sync
Connects to Google Calendar and Outlook for every traveler. Detects conflicts, finds open windows, and suggests optimal travel dates — no email chains needed.
AI Flight Search
Searches across carriers and ranks results by price vs. convenience trade-offs. Finds flights where all travelers can be on the same itinerary.
Hotel Grouping
Automatically books the whole team at the same property when possible. Negotiates group rates and checks room availability for your exact dates.
Travel Policy Engine
Set class of travel, spend limits, and preferred carriers. Out-of-policy options are flagged before booking, not after. Approval workflows for exceptions.
Traveler Preferences
Each traveler sets seat preferences, loyalty programs, dietary needs, and hotel brand preferences. The AI factors these into every recommendation.
Budget Tracking
Real-time spend tracking against your travel budget. Forecasts remaining spend and flags when you're trending over — before the trip happens.
Post-Trip Expenses
The trip ends. The expenses file themselves.
SmartTrip™ doesn't stop at booking. After the trip, all flights, hotels, and ground transport expenses are automatically imported, categorized, and matched to the right cost center. No more chasing receipts. No more expense report Fridays.
Trip Expense Summary — Q2 Offsite
Auto-generated · 8 travelers · Austin, TX
Integrations
Connects to the tools you already use
Savings Calculator
How much time is your team losing to travel planning?
Your Travel
Assumes SmartTrip™ reduces coordination time by 80% through calendar automation, AI flight search, and one-click booking. Cost savings use $50/hr coordinator burden rate.
Common Questions
Everything you need to know
Navan and Concur are built for enterprise individual travel — one traveler at a time, complex approval chains, expensive contracts. SmartTrip™ is built for SMBs who need to plan group trips fast. Multi-calendar optimization, hotel grouping, and one-click team booking are features that enterprise tools don't prioritize.
Google Calendar and Microsoft Outlook (including Office 365 and Exchange). SmartTrip™ reads availability only — it never modifies or creates calendar events without your permission. Each traveler authorizes their own calendar connection.
SmartTrip™ connects to GDS providers (Amadeus and Sabre) to search live inventory and book directly. When you click "Book All," tickets and rooms are reserved for every traveler simultaneously. Confirmation emails go to each traveler individually. No third-party booking sites involved.
Yes. You set rules for class of travel, per-night hotel limits, preferred carriers, and total trip spend caps. SmartTrip™ only surfaces options that comply, and flags anything out-of-policy with an approval workflow before it can be booked. Finance gets visibility without being a bottleneck.
SmartTrip™ is in development with a planned launch in 2026. Early access members get priority onboarding, feature input, and preferred pricing. If your team travels together regularly and you're tired of the coordination chaos, get on the list.